Document Controller Full Time

– Supervise Document Control staff and provide external stakeholder with proper response in document control work.
– Maintain project documents and ensure all information is accurate, updated and distributed to the concern persons.

Roles & Responsibilities

– Perform as project system administrator for the document management system (EDMS).
– Monitor and update Multiple Data Base (Log Sheets) to keep track of all Correspondence and its electronic files..- Make reports addressing document control issue.
– Issue official documents to Client and Subcontractors.
– Take action to respond to the requirement from client, PMT or Subcontractors on document control issue.
– Maintain tracking Facility to enable documents to be updated easily.
– Prepare transmittal and Letter for Documents Submission to Client.
– Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system.
– File documents in physical and digital records and ensure appropriate storage and ensure the latest revisions of all documents.
– Ensure drawings produced for the projects are recorded and distributed to dedicated personnel and prevent use of superseded documents.
– Prepare transmittals for General Drawings/ Documents for transmission to Client or internal purposes.
– Prepare Progress Report every week and end of the month to ensure all other discipline activities that required inspection within the activity have been inspected and approved.
– Numbering & identification of physical & electronic documents.
– Quality & compliance checks on documents.
– Progress reporting on the documents status.
– Maintain confidentiality around sensitive information and terms of agreement.

– In document control at site
– Administration and Document Control
– Experience working with many file types
– Experience in document or records management

Knowledge

– Competent with document control
– Strong skills in MS office including outlook, excel and word.
– Knowledge of Electronic Document Management Systems (EDMS)
– Administration knowledge
– Expertise in Construction Document Control

Job Specific Specialty

– Adobe Acrobat
– EDMS
– FMCS
– CM Tool
– VPIS
– SPF (Smart Plant)

Technical Skills / Competencies

– Subcontract
– Method Statement