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Executive Assistant Jobs in UAE
ROLE SUMMARY
The Executive Assistant is responsible for a variety tasks that is inclusive of secretarial and administrative assistance, also managing special projects/workshops, arranging extensive travel, meetings and taking minutes of meetings. The Executive Assistant handles a variety of complex and confidential situations.
ROLE PROFILE
- Prepares Board Presentations And Approvals
- Conduct Research, Assemble And Analyses Data To Prepare Reports, Documents, Presentation As Required
- Provides General Support Such As Answering Telephones, Review And Control Of Incoming And Outgoing Correspondence, And Follow-Up On Commitments
- Performs General Clerical Duties To Include But Not Limited To, Transcribing Dictation, Scanning, Copying, Faxing, Filing, And Data Entry
- Responsible For Scheduling And Managing Calendar Including Prioritizing And Resolving Related Conflicts And Competing Demands, Proactively Scheduling Important Meetings With Internal And External Individuals And Maintaining An Organized Office
- Organizes And Coordinates International/Domestic Travel And Related Requirements To Include Travel Authorizations, Flight Tickets, Hotel Bookings, Visas, Airport Transfers, Expense Reports
- Proofreads, Answers, And Composes Routine Correspondence Both Handwritten And Electronic, Including Board Communications And Other Partner Related Materials
- Completes Various Forms, Including Purchase Requisitions, Shipping Requests, Travel Expense Reports, Requests For Payment, Consultancy Agreements, Etc
REQUIREMENTS
- 5-7 Years Of Assistant/ Secretary Background, Minimum 3 Years Executive Level Support
- Bachelor’S Degree Or Equivalent In A Relevant Discipline
- Professional Secretarial Certification Is An Advantage
- Ability To Work Well In A Fast-Paced Environment Without Direct Supervision And Manage Multiple Projects Simultaneously
- Excellent Microsoft Skills Including Ability To Use Advanced Formatting With Microsoft Word, Microsoft Excel, Adobe Acrobat, Microsoft Powerpoint And Microsoft Outlook
- Excellent Interpersonal And Communications Skills.
