Facility Manager Full Time

Administrative activities:

• Responsible for taking decisions on project work modifications / alteration being carried out inside the premises of the hospital.
• Responsible for maintaining and renovating utility equipment in various areas.
• Periodically liaises with government organizations and other establishments in relation with the maintenance department to comply with local and international applicable standards/law’s requirement.
• Responsible for planning the budget and execution of various projects inside the premises of the hospital.
• Takes decisions according to the hospital policy and in co-ordination with the management.
• Responsible for looking after the welfare of the staff in the department.
• Arranges for the appropriate contractors for particular jobs with the help of the system-in-charge.
• Prepares long-term plans for projected renovation/modifications.
• Responsible for preparing the project budget for maintenance activities.
• Contributes to Quality initiatives.
• Trains staff for effective application and renovation of equipment.
• Undertakes day-to-day meetings with engineers/supervisors to analyze problems and find solutions.
• Co-ordinates with other departments for different projects.
• Analyzes the day-to-day problems which are recurring in nature and finds solutions for the same.
• Conducts appraisals for staff with the help of Assistant Engineer and System/In Charges.
• Investigates complaints and takes the necessary action accordingly.
• Takes personnel decisions regarding the staff.
• Responsible for disciplined departmental functioning.
• Designs specific targets in the departments.
• Solves work related problems faced by technicians/supervisors.
• Manages the respective section in day-to-day activities.
• Schedules and conducts routine preventive maintenance work.
• Organizes manpower and materials for the day-to-day activities.
• Assigns work to the technicians.
• Overlooks the contract jobs in the respective fields.
• Take care of the welfare of staff.
• Participates as an active member of the Facility Management Systems (FMS) committee.
• Identifies risk factors and takes the necessary actions.
• To review departmental policies and SOPS.

ENVIRONMENTAL activities

• Demonstrate in depth knowledge of OSHMS Policies and Procedures and ensures its implementation in the hospital.
• Adheres to the appropriate Indoor Air Quality requirements as per OSHMS, local and international applicable standards across the premises.
• Responsible for proper documentation as per OSHMS guidelines within the department.
• To Comply and enforce OSHMS/Local/International guidelines in coordination with management.
• Monitors and implements energy saving methods and performance of utility consumption like water, electricity, paper, waste material, etc.
• Develop and implement appropriate OSH management by ensuring OSH management systems are in place and operating effectively.
• OSH roles and responsibilities include:
  • Allocate responsibility for OSH management and delegation of authorities;
  • Ensure adequatebudget and resources for OSH management;
  • Ensure appropriate OSH supervision of employees;
  • Implement and monitor effectiveness of risk management program(s);
  • Ensure appropriate hazard and incident investigations;
  • Regularly discuss OSH issues at meetings of departments, divisions or senior management;
  • Ensure provision of OSH information, training and supervision; and
  • Ensure appropriate emergency procedures are developed.
• Comply with reasonable OSH instructions, policies and safe working procedures
• Use of appropriate personal protective equipment and safety systems.
• Be familiar with emergency and evacuation procedures
• Not willfully or recklessly endanger anyone’s health and safety
• Assist with the preparation of risk assessments
• Report OSH Hazards, incidents, Near misses and issues
• Reduce, Reuse, Recycling of waste as much as possible
• Attend all OSH Trainings, awareness programs and mock drills.
• Participates in the OSHMS audits, inspections, ensuring standards are maintained.

ELECTRICAL activities

• Checks the logbook for the day’s work.
• Allocates manpower according to the works needed.
• Arranges for the required materials.
• To indent the materials if items are not available.
• Allocates preventive maintenance work.
• Ensures that the allocated work is completed.
• Co-ordinates with Abu Dhabi Distribution Center (ADDC) for the supply of power.
• Prepares for preventive maintenance.
• To keep the HVAC system well maintained by the Technicians.
• To direct technicians to carry out modification works required for the A/C.
• To instruct Ac tech to Maintains and inspects the chilled water line system.
• Plans for shutdown works and carryout the same.
• To inspect all A/C equipment’s.
• Prepares budget for major renovations/modifications.
• Carries out other works as and when assigned.

UTILITY MAINTENANCE activities

• Checks the logbook for the day’s work and carry out the same.
• Arranges for routine preventive maintenance.
• Conducts daily rounds on floors and plant areas to make sure the operations are smooth.

PLUMBING activities

• Inspects the quality and quantity of water.
• Ensures there is water for the hospital use.
• To coordinate and arrange emergency water supply in case of any water issues.
• To instruct and gets the drainage inspection and necessary works done.
• Organizes waterline alteration work and major shutdown.
• Undertakes drainage maintenance.
• Co-ordinates with corporation personnel in solving problems.
• To make schedule for the plumbers to Inspects pumps for its proper functioning.
• Prepares schedule for tank cleaning.
• Plans, organizes and prepares the budget for new projects.

BUILDING/FLOOR activities:

• Coordinates with housekeeping and Customer Relations department in solving problems.
• Carries out work in the facility by co coordinating the activity with the respective HODs.
• Organizes for minor modifications /renovations.
• Arrange maintenance contractors as and when required to do necessary civil works.
• Organizes for the civil and carpentry work in the hospital.
• Conducts rounds, documents problems and arranges for solutions accordingly.
• Prepares Work order Sanction and carries out the same.
• Responsible for carrying out the work requested by the various departments.
• Informs Head of Departments about problems and obtains approval for carrying out the actions that need to be taken accordingly.
• Deals with contractors in the respective areas of work.
• Resolves problems related to patient areas and other public areas.
• Reports to the systems in charge regarding various breakdowns in plant system and other major problems.
• To make sure all the necessary tests are being carried out as per the as per the schedules.
• To keep the building in well maintained condition.
• Organizes manpower to solve day-to-day problems.

Administrative activities:

• Responsible for taking decisions on project work modifications / alteration being carried out inside the premises of the hospital.
• Responsible for maintaining and renovating utility equipment in various areas.
• Periodically liaises with government organizations and other establishments in relation with the maintenance department to comply with local and international applicable standards/law’s requirement.
• Responsible for planning the budget and execution of various projects inside the premises of the hospital.
• Takes decisions according to the hospital policy and in co-ordination with the management.
• Responsible for looking after the welfare of the staff in the department.
• Arranges for the appropriate contractors for particular jobs with the help of the system-in-charge.
• Prepares long-term plans for projected renovation/modifications.
• Responsible for preparing the project budget for maintenance activities.
• Contributes to Quality initiatives.
• Trains staff for effective application and renovation of equipment.
• Undertakes day-to-day meetings with engineers/supervisors to analyze problems and find solutions.
• Co-ordinates with other departments for different projects.
• Analyzes the day-to-day problems which are recurring in nature and finds solutions for the same.
• Conducts appraisals for staff with the help of Assistant Engineer and System/In Charges.
• Investigates complaints and takes the necessary action accordingly.
• Takes personnel decisions regarding the staff.
• Responsible for disciplined departmental functioning.
• Designs specific targets in the departments.
• Solves work related problems faced by technicians/supervisors.
• Manages the respective section in day-to-day activities.
• Schedules and conducts routine preventive maintenance work.
• Organizes manpower and materials for the day-to-day activities.
• Assigns work to the technicians.
• Overlooks the contract jobs in the respective fields.
• Take care of the welfare of staff.
• Participates as an active member of the Facility Management Systems (FMS) committee.
• Identifies risk factors and takes the necessary actions.
• To review departmental policies and SOPS.

ENVIRONMENTAL activities

• Demonstrate in depth knowledge of OSHMS Policies and Procedures and ensures its implementation in the hospital.
• Adheres to the appropriate Indoor Air Quality requirements as per OSHMS, local and international applicable standards across the premises.
• Responsible for proper documentation as per OSHMS guidelines within the department.
• To Comply and enforce OSHMS/Local/International guidelines in coordination with management.
• Monitors and implements energy saving methods and performance of utility consumption like water, electricity, paper, waste material, etc.
• Develop and implement appropriate OSH management by ensuring OSH management systems are in place and operating effectively.
• OSH roles and responsibilities include:
  • Allocate responsibility for OSH management and delegation of authorities;
  • Ensure adequatebudget and resources for OSH management;
  • Ensure appropriate OSH supervision of employees;
  • Implement and monitor effectiveness of risk management program(s);
  • Ensure appropriate hazard and incident investigations;
  • Regularly discuss OSH issues at meetings of departments, divisions or senior management;
  • Ensure provision of OSH information, training and supervision; and
  • Ensure appropriate emergency procedures are developed.
• Comply with reasonable OSH instructions, policies and safe working procedures
• Use of appropriate personal protective equipment and safety systems.
• Be familiar with emergency and evacuation procedures
• Not willfully or recklessly endanger anyone’s health and safety
• Assist with the preparation of risk assessments
• Report OSH Hazards, incidents, Near misses and issues
• Reduce, Reuse, Recycling of waste as much as possible
• Attend all OSH Trainings, awareness programs and mock drills.
• Participates in the OSHMS audits, inspections, ensuring standards are maintained.

ELECTRICAL activities

• Checks the logbook for the day’s work.
• Allocates manpower according to the works needed.
• Arranges for the required materials.
• To indent the materials if items are not available.
• Allocates preventive maintenance work.
• Ensures that the allocated work is completed.
• Co-ordinates with Abu Dhabi Distribution Center (ADDC) for the supply of power.
• Prepares for preventive maintenance.
• To keep the HVAC system well maintained by the Technicians.
• To direct technicians to carry out modification works required for the A/C.
• To instruct Ac tech to Maintains and inspects the chilled water line system.
• Plans for shutdown works and carryout the same.
• To inspect all A/C equipment’s.
• Prepares budget for major renovations/modifications.
• Carries out other works as and when assigned.

UTILITY MAINTENANCE activities

• Checks the logbook for the day’s work and carry out the same.
• Arranges for routine preventive maintenance.
• Conducts daily rounds on floors and plant areas to make sure the operations are smooth.

PLUMBING activities

• Inspects the quality and quantity of water.
• Ensures there is water for the hospital use.
• To coordinate and arrange emergency water supply in case of any water issues.
• To instruct and gets the drainage inspection and necessary works done.
• Organizes waterline alteration work and major shutdown.
• Undertakes drainage maintenance.
• Co-ordinates with corporation personnel in solving problems.
• To make schedule for the plumbers to Inspects pumps for its proper functioning.
• Prepares schedule for tank cleaning.
• Plans, organizes and prepares the budget for new projects

BUILDING/FLOOR activities

• Coordinates with housekeeping and Customer Relations department in solving problems.
• Carries out work in the facility by co coordinating the activity with the respective HODs.
• Organizes for minor modifications /renovations.
• Arrange maintenance contractors as and when required to do necessary civil works.
• Organizes for the civil and carpentry work in the hospital.
• Conducts rounds, documents problems and arranges for solutions accordingly.
• Prepares Work order Sanction and carries out the same.
• Responsible for carrying out the work requested by the various departments.
• Informs Head of Departments about problems and obtains approval for carrying out the actions that need to be taken accordingly.
• Deals with contractors in the respective areas of work.
• Resolves problems related to patient areas and other public areas.
• Reports to the systems in charge regarding various breakdowns in plant system and other major problems.
• To make sure all the necessary tests are being carried out as per the as per the schedules.
• To keep the building in well maintained condition.
• Organizes manpower to solve day-to-day problems.

• B.E / Graduate Engineer or equivalent.
• 5 to 10 years of experience in the relevant field. At least 2 years in management role.
• Previous work experience in a JCI accredited organization is preferred.
• Outstanding leadership, management, interpersonal, time management, analytical and problem solving skills.
• Demonstrated knowledge of equipment and maintenance.
• Ability to review procedures and implement new models of service delivery to satisfy client and organizational requirements.
• Demonstrated commitment to quality outcomes and ability to consult with staff regarding continuous improvement.
• Excellent command of oral and written English. Arabic language advantageous/desirable but not essential.
• Possess a “can do” and flexible approach.
• Ability to demonstrate highly developed communication and organizational skills at all levels.
• Ability to provide compassionate care that is respectful to patients’ preferences.
• Knowledge of computer skills including Microsoft Word and Excel.
• Ability to work autonomously with minimal supervision and in a team within a complex clinical setting.