Procurement Executive Full Time

Procurement Executive Jobs in Dubai, UAE

What You Will Do:

Vendor Management

• Identify and recommend qualified suppliers, consultants, and contractors.
• Perform pre-qualification of all vendors through liaison with relevant stakeholders to gather necessary information and approvals.
• Conduct regular market analysis to identify potential vendors and associated risks such as price volatility and supply chain shortages.
• Develop contingency plans for identified risks to ensure supply chain availability and stability.
• Provide ongoing reports on market trends and supply chain conditions to inform procurement decisions.
• Interact with finance/teams and perform registration of all suppliers.
• Track and report on supplier performance metrics, identifying improvement opportunities and facilitating discussions to address issues.

Dashboard & Reporting

• Generate and maintain dashboards on procurement activities, KPIs, and performance metrics.
• Provide data-driven insights to prioritize top-spend areas and key suppliers.
• Maintain and update the register of suppliers, consultants, and contractors by trade.
• Execute the complete vendor registration process, ensuring all documentation is accurate, complete, and compliant with company procedures.
• Maintain databases and records of all vendors, ensuring data integrity and ease of retrieval.

Database and Records Management

• Update and manage supplier databases, procurement files, and relevant procurement records.
• Prepare and maintain procurement logs of all activities including requisitions, approvals, bids, awards, and contract updates.
• Ensure all procurement data is organized, accessible, and aligned with internal policies and regulatory requirements.

Reporting and Analysis

• Gather data and prepare procurement dashboard reports, cost analyses, and performance data for the commercial and procurement division.
• Generate and compile procurement-related metrics, dashboards, and trend analyses to support decision-making.
• Coordinate and support the issuance of Cashflow and Earned Value Reports and other reports as required by the commercial and procurement division.

Required Skills To Be Successful:

• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively to meet deadlines.
• High attention to detail ensuring accuracy in procurement documents, records, and data entry.
• Excellent English verbal and written communication skills for effective coordination with internal departments and external vendors.
• Proficiency in Microsoft Office, particularly Powerpoint, Excel, Word, and Outlook; experience with ERP systems and procurement software is highly desirable.

What Qualifies You For The Role:

• Bachelor’s degree in Supply Chain, Business Administration, or a related field, or equivalent professional experience.
• Prior experience in procurement, vendor management, or supply chain roles.
• Familiarity with supplier qualification processes and contract administration is a plus.
• Experience with ERP systems and procurement software is desirable.