Administrator Full Time

Job Purpose

The role holder is responsible to be the ambassador for the Parts Department, rendering quality service by facilitating the function of the Parts Department Team to ensure high level of Customer Satisfaction.

Core Responsibilities

• Support in the SAP project document reviews and process testing, including providing necessary feedback to the SAP consultants, following up, and closing the remarks.
• Create, Review, and implement test case scenarios in SAP
• Assist in preparing the blueprint according to findings and coordination with SAP team.
• Train the existing team members on SAP and any new developments.
• Receiving phone calls, enquiries and requests, and handling them when appropriate.
• Maintains office system, organizing, storing of paperwork, documents and computer-based information – filing of employee files and screening of documents and other related matters.
• Liaising with staff in other departments and with external contacts.
• Responsible for all employee matters that need follow-up be it within the department or outside companies (e.g. tailoring company, Purchasing and HR Dept.)
• Assisting with the department’s payroll, including attendance checking and its timely submission to HR.
• Ordering and maintaining stationery and kitchen items for Management Office, ensuring availability as required.
• Preparing LPRs as required and necessary.
• Sorting and distributing incoming documents, organizing and sending outgoing documents to different locations respectively.
• Organizing and storing paperwork, documents and computer-based information.
• Photocopying and printing various documents, sometimes on behalf of other colleagues.
• Handles uniform issuance to staff.
• Undertake additional responsibility as required.

Background & Experience (years)

• SAP experience of 1-2 yrs as an end user or consultant
• 1 to 2 years in a related field/role in Parts Department
• Knowledge of best administrative practices.