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Purchase Order Coordinator Jobs in Dubai, UAE
Job Description
This role is responsible for coordinating the delivery, documentation, and financial processing of materials in an MEP contracting environment. The position requires close collaboration with site teams, suppliers, finance, and procurement departments to ensure timely and accurate receipt, issuance, and accounting of materials.
Responsibilities:
- Liaise with site team and suppliers to schedule and manage deliveries and shipments of ordered materials.
- Follow up with suppliers for submission of bank guarantees, invoices, and delivery notes.
- Coordinate with site and stores teams for system entry and receipt/issue of delivered materials.
- Collaborate with the finance department to process supplier payments based on invoice and delivery documentation.
- Follow up for direct site deliveries by obtaining supplier invoices, delivery notes, and inspection reports from site teams.
- Handle L/C documentation by receiving from suppliers, verifying with stores, and submitting for internal approvals.
- Forward L/C documents to purchase and finance departments to verify material accuracy and contractual compliance.
- Submit finalized L/C documents for BU Director approval and return approved documents to suppliers.
- Coordinate with CBU team for L/C document approvals and discrepancy resolutions.
- Manage communication between suppliers, CBU, and BU staff regarding bank guarantee extensions or returns.
- Maintain a comprehensive log of POs, invoices, L/C documents, and bank guarantees.
Requirements
- Bachelor’s degree in Business Administration, Accounts, or a similar qualification
- 5–8 years of experience in the MEP domain, specifically in materials delivery
- Strong self-management and time management skills
- Excellent communication and leadership abilities
- Result-oriented and hard-working attitude
- Technical competency in MEP contracting materials
- UAE driving license (advantageous)
- Fluency in English
- Proficiency in Microsoft Office
Benefits
- Employment Visa
- Paid Annual Leave
- Medical Insurance for self & dependents
- Return air ticket every two years for self & 3 dependents
- Company T&Cs Apply
