Administration Coordinator  Full Time

Main Duties    
•    To embody the values, vision and ethos of Aldar Education and to assist in delivering policy which will ensure high quality and successful outcomes for all teaching programmes.
•    To support the team by taking meeting minutes, collating and filling all documentation including training material.
•    To support with the internal Aldar Education review process by collating, organising and aligning reports
•    To undertake and carry out any other such comparable duties commensurate with the grade of the post, as required by your Line Manager as they occur.
•    To lead by example to maintain a high standard of professionalism at all times.

Specific Duties    
•    Establishes filing system and records for all documentation
•    Compiles or coordinates the compilation of data, and prepares in the form of reports, analysis, tabulations, etc. Distributes data as instructed.
•    Drafts letters/memos and routine correspondence for supervisor’s signature. Screens outgoing correspondence before approval.
•    Arranges for meetings as instructed. Includes arranging conferences, visual aids and refreshments. May attend meetings to take minutes.
•    Receives, sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing mail. Ensures direct delivery of confidential material/mail.
•    Performs other similar or related duties as assigned, such as liaising with concerned personnel on all visa, travel and accommodation matters involving Divisional employees; circulating correspondence and periodicals as instructed; etc.
•    Take minutes for meetings
•    Designs and creates all marketing materials including preparing webinar links for internal and external views.
•    Ensures all marketing and training materials meet brand guidelines and are of a high quality.

Minimum Qualifications    
•    High School certificate or Bachelor’s degree

Minimum Experience    
•    At least 2 years in administration

Job Specific Knowledge & Skills 
•    Strong English and Arabic communication skills, written and oral.
•    Proficient in operating PC, Photocopier, various office machines, including working knowledge of prevailing popular application software and spreadsheets.
•    Ability to type in English and take shorthand at the required company rates.
•    Attention to detail with diligent follow up, and able to execute in a timely manner.
•    Skilled in multi-tasking, meeting deadlines and handling pressure.
•    Organizational ability, of self and others
•    Collaborative team member
•    Creative skills
•    Forethought and forward planning
•    Talented in networking with cultural sensitivity
•    Excellent interpersonal skills and intercultural awareness