Buying Admin Assistant Full Time

Buying Admin Assistant Jobs in Dubai, UAE

About The Role

The Buying Administration Assistant will support the team by providing administrative support and contributing to the Buying process. This will be a key role to support the Buying team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory.

What You’ll Be Doing

• Generally, support the buying department team in their daily and weekly tasks
• Run periodic reports to share with Stores/Buyers
• Support with the creation of product look books and seasonal trend presentation
• Run competitor price analysis, shopping reports/benchmarking
• Support in validating buy data for marketing team
• Support buyers completing sizing during Market
• Review Sales and propose replenishment re-orders for License Products
• Ensure products are being uploaded by digital channels upon delivery, monitoring the accuracy of copy, product descriptions etc..
• Support in organizing seasonal product training for stores, ensuring stock fulfilment
• Ensure all necessary records, master files and databases are maintained accurately and updated in a timely manner
• Support with the creation of enrichment files for PO Raising (including UDAs, HS codes, COO, etc..)
• Maintain the product hierarchy; ensuring product data is accurate and consistent
• Monitor the product flow for digital channels, solving digital rejections for missing information
• Check supplier order confirmation details received are correct, support the Buyers to resolve any queries with the supplier and buying in a timely fashion
• Communicate with brands for ready stock and pick up / delivery acceptance
• Supporting delivery process through coordination between buyers and planning
• Support Buyers to manage end of delivery window strategy (delay discount, request for cancellation…) 
• Manage return to vendor requests (RTV’s), ensuring effective communication to suppliers.
• Customer Complaints & Damage Products Handling (B&M, Digital Channel and Warehouse)
• Store Related Inquiries & Technical Advice on Product Damages

Department Specific

• Vendor Damages (mostly furniture) by container by brand. Requesting credit notes or insurance claims and negotiating with suppliers to agree a % discount and keeping the store informed of the % discount customers can be offered.
• Maintaining and updating UDA’s in the system for product colors and collections for Ecom/Retail
• Updating Ecom team on seasonal specific launches and requesting imagery or studio slots where required
• Requesting Images from the brands and maintaining the PET files for the purpose of Ecom
• Maintaining in the stores/design office the updated fabric swatches and catalogues from the Furniture brands
• Placing customer orders and following up with the store/brand for deliveries. This includes PO creation.
• Request credit notes for brand incentives

About You

The successful candidate should have the below qualification, skills and experience:

• Bachelor’s degree in any field.
• Minimum 2 years of buying merchandise / planning experience in fashion/luxury retail.
• Strong understanding of Merchandising financials.
• Advanced computer skills in Excel and MS Office.
• Numerate with strong analytical skills and financial acumen
• Excellent communication, organizational and problem-solving skills.
• Aptitude to function within deadlines, while working both independently and as part of a team.
• Ability to recognize, analyze and quantify market trends.
• Ability to work independently and proactively, with excellent attention to detail
• Able to successfully manage and execute priorities in a timely manner within a fast-paced, high-growth environment.
• Demonstrate ability to build and foster productive working relationships with cross-functional teams and vendors.
• Proficient in the English language

Additional Requirements:

• Product / brand orientation with good knowledge of fashion industry and benchmarks.
• Stakeholder management skills to build and maintain collaborative relationships with internal and external stakeholders and counterparts.
• Commercial skills with the ability to identify opportunities and potential business risks.