1. Procurement
Formulate invitation of Tender for the goods, services and/or works to be outsourced/subcontracted.
Prepare the Tender Commercial Evaluations and give recommendations as per the defined rating criteria.
Lead/propose the negotiation case to Head of Contracts & Procurement for enhancing cost effectiveness, quality, reduced delivery time (via Incoterms) and enhancing value of money.
Comparative Cost Analysis for the subcontractors/vendors to get the best possible package.
Manage Company Procurement Credit Card, maintain record & reconcile monthly for submission to Finance Dept. for settlement process.
Support for Registration with potential Clients/ suppliers with necessary information & documentation.
2. Contract Management
Draft and formulate the contracts (SLA, LOA, Framework) as per the FIDIC format and legal compliance.
Review the tenders/contracts and identify the commercial risks, obligations, liabilities and contribute to risk mitigation ideas.
Maintain NDA, MOU, Master Agreements, Recruitment Agreements with the vendors/subcontractors/services providers.
Issue Subcontracts/SLA to the subcontractors/vendors as per the procurement plan.
Develop KPIs in coordination with the end users for effective performance measurement.
Issue Contract Amendments, Renewals, Extension and Terminations, as required.
Claim/Penalty calculations, notification, and settlement with the customers/subcontractors/vendors in accordance with the terms & conditions of the contract.
Update DLP/Warranties to settle Retention Money.
Support in legal formalities e.g., Company licenses, insurances, legal clarifications etc.
Contract Database Management and ensure timely renewal of the Contracts, SLA with both customers & vendors
3. Performance Management
Periodic Performance Evaluations of the subcontractors/vendors.
Close interactions with the subcontractors/vendors for enhancing working relationships through regular contacts, communication, information sharing, vendor focus group meeting.
Source out new potential subcontractors/vendors through market research, trade fairs, web portals etc.
Coordinate with QHSE for potential vendors credibility, evaluation & approvals.
Preparing Periodic reports (Monthly/Quarterly/Yearly) cost saving & department achievements
4. Special Projects
As and when assigned by the HOD / LINE Manager.
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