Controller – Billing Full Time

Principal Responsibilities:

1. To receive all the required vessel files after the vessel completion and ensure that all charges are included according to the system summary and invoice summary.
2. Ensure to raise all manual advises comes under vessel voyage.
3. To validate all charges noted in the invoice and ensure that all charges are billed correctly as per the standard tariff or any special rates if given to the Customer.
4. Ensure to raise all yard related activities charges based on the confirmation mails received from the concerned departments.
5. Prepare a billing advice for invoicing, which includes details of the cargo, delays, equipment’s & gears used and other details chargeable to the agent, raise a supplement invoice for the supplement manifest  and forward the invoice to Finance and the agent.
6. Attend to the agent and consignee queries, when required , receive and confirm supplier invoices (Stevedoring) by checking for any errors and forward the same for payment
7. To raise any case of dispute in the invoices from the agent to commercial department and ensure to log the complaints for any further action required to end the dispute.
8. Follow up with the agent for any discrepancies in manifest such as cargo volumes, marks etc before finalizing.
9. To validate and raise all manual charges invoices which are not captured in the (CCM) automation and ensure to updated as per the system.
10. Receive the hatch plan from the agent and check for any discrepancies in comparison with the manifest, follow up and ensure accuracy of the hatch plan. Follow up with the agent to ensure that hatch plan is received before vessel arrival, to the extent possible.
11. Check for any deviations between the actual discharge and the manifested discharge, notify the agent in case of additional discharge of cargo. Follow up for a ‘supplement manifest’ until which the cargo will not be released to the consignee
12. Receive Tally sheet and booking details related to exported cargo during the week from the yard Planner.
13. Prepare a report consolidating the data based on cargo weight, container size and quantity, and date of receiving cargo.
14. Download the invoices, consolidated with the supporting document, and send to EGA by Email
15. Receive the Additional operations details related to EGA cargo. (Washing, Re-bundling, sorting, returned metal, cross stuffing)
16. Prepare a report consolidating the data based on cargo weight, container size and quantity, and date of receiving cargo and provide report to EGA representative for review and approval.
17. Verify invoice per forma and update payment status based on confirmation received from internal sources for Trucking related charges
18. Validate and raise all manual charges invoices which not captured/created in the TDMS work order.
19. Flexible to work on shift.

Education / Qualifications:

Bachelor’s Degree

Work Experience:

2-4 years’ experience handling movement of cargo within the shipping or port industry especially in billing operations