HR Assistant Full Time NEW

Key Responsibilities include, but not limited to:

Manage HR Assistant responsibilities in compliance with policies, procedures and systems

Maintain the utmost confidentiality and professionalism at all times

Creates employee files for all new hires following the standard guidelines set by GEMS

Ensure all files both electronic and manual are organized and contain all relevant information and ensure documents are up to date at all times

Ensure compliance with all HR systems to maintain employee records

Administer, monitor and explain insurance benefits to employees, serve as liaison between employees and insurance carriers. Support employees with insurance related queries.

Produce NOC’s salary certificates and salary transfer letters as required in a timely manner

Produce any other HR related letters as and when required

Support ERP project team with input on HR systems, policies and procedures where required

Track approval process for all processes where other department signatures are required

Run reports from the system as and when required

Maintain staff leave records, ensuring accurate data entry in the HR system

Support with recruitment process, arranging interviews and assessments.

Prepare documents for onboarding including offers, contracts, onboarding forms, welcome information etc

Liaise with IT to prepare access cards and laptop etc

Liaise with Inclusion teams to arrange safeguarding training for new hires

Work with Government relations for work visa/labour contracts for new hires and renewals

Work with the School Compliance Officer to arrange KHDA documents for new joiners where appropriate

Ensure internal Single Central Record (SCR) is maintained at all times

Ensure payroll is informed of any payroll updates in a timely manner

Be an active member of the staff wellbeing group

Support the School with ensuring Emiratization targets are met

To support with any other ad hoc admin tasks for the leadership team as and when requested

To embrace the ethos and standards of excellence as defined in the GEMS Cores Values.

Attested Educational qualification, minimum degree level

Prior experience in HR administration in UAE is preferred

Understanding of HR processes is preferred

Previous experience in an Education setting is preferred but not essential

Previous administration experience required

Proficiency in Microsoft Office Suite and HRIS Systems

Strong organizational skills with a keen attention to detail

Excellent communication and interpersonal skills

Ability to maintain confidentiality and handle sensitive information with discretion

Proactive attitude with a willingness to learn and adapt in a face paced environment

Ability to multitask and cope with peaks of demand

Strong customer service and interpersonal skills

Excellent organizational skills

This role works all year round (not just term time) and comes with a generous holiday leave allowance of 38 working days per academic year.

Degree