People & Culture Assistant Full Time

Main Responsibilities:

• Provide support to the HRO in all HR related concerns and tasks
• Assist in managing the onboarding process for all incoming staff, including pre- employment communication to ensure new starters are aware of the requirements for their role and for working and living in the UAE
• Support in coordinating and managing employee exit processes, liaising with the Operations teams
• Primary responsibility to maintain, update, and ensure accuracy of the files stored in EDMS and the HR Master Database

Talent Acquisition & Onboarding:

• Conduct pre-employment safety recruitment checks for all staff, including references and suitability/police clearances and ensuring appropriate follow-up based on each case
• Coordinate new starter induction in school, and ensure communication takes place pre-employment
• Manage the onboarding of school based staff, liaising with IT for relevant systems / email set-up and processing staff ID cards
• Coordinate ADEK pass applications and processing for new staff, ensuring clarity of timelines and providing guidance and support where required
• Coordinate the visa and work permit applications and processing for new staff, ensuring they are aware of their requirements, in line with group-wide guidance and in collaboration with the HQ HR & Public Relations teams

Performance Enablement:

• Coordinate the school’s probationary processes in accordance with group-wide policies and processes
• Coordinate performance review and appraisal cycles in accordance with group- wide policies and processes to support the SLT in achieving a high performance culture

HR Operations:

• Health Insurance applications, renewals, cancellations and associated management for all school staff in coordination with HQ Public Relations team
• Management and reporting of staff time and attendance, including managing the time and attendance systems
• Process exiting staff as leavers and ensure all associated exit procedures are completed, including liaison with HQ payroll for the calculations of full and final settlements, and associated housing closeout procedures
• Maintain up to date confidential employment records and staff files on site at school
• Maintaining HR systems and ensuring they accurately reflect the staffing within the school

Minimum Qualifications:

• Minimum diploma / degree of higher education; or,
• Related industry qualification, of graduate level, for the assigned functional area(s).

Minimum Experience:

• Minimum 2 years in HR or Recruitment in any industry; or
• 1 year in Generalist HR within a service-related industry

Job Specific Knowledge & Skills:

• Competent using IT systems, including Microsoft Word/Excel/Outlook.
• Strong organizational and prioritisations skills.
• Experience liaising with government bodies in the UAE as well as a working knowledge of HAAD and Immigration requirements and processes.
• Fluent English communication skills, written and oral (Arabic proficiency is desirable)
• Attention to detail with diligent follow up, and able to execute in a timely manner.
• Skilled in multi-tasking and handling pressure.
• Organizational ability, of self and others.
• Forethought and forward planning (particularly as this relates to local Government compliance matters).