Project Coordinator Full Time

Project Coordinator Jobs in Dubai, UAE

What you will be doing 

The job holder of this position is responsible for the timely execution of a defined project within budget and quality, while achieving client’s expectations.

As the Project Coordinator, this role requires high emotional intelligence, great influencing skills, in particular managing upwards, as well as initiative and autonomy to break down silos and ensure that all stakeholders are aligned regarding win-win solutions to achieve sponsored group priorities and vertical priorities.

The role holder is accountable to ensure projects accelerations, to foster collaboration within Operations and respective engagement with business, to drive initiatives and cross-functional projects in collaboration with Chief of Staff & Operations leadership team.

The role holder reports and works closely with the Chief of staff – Operations in managing the different Operations Committees.

The role holder prepares and leads meetings under the supervision of the Chief of Staff – Operations, whilst also conducting one-to-one meetings with key stakeholders to ensure adherence to plan and progress against objectives. The role holder supports strategic initiatives and reports on progress to Chief of Staff, and where necessary raise alerts where there is slippage.

1. Organizational:

• Follow all relevant Project Management policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner

2. Operational:

• Support Chief of Staff in developing, communicating, driving strategies and key initiatives in collaboration with commercial verticals with the aim of delivering Group priorities
  • Provide oversight and value-added input on complex projects critical to sponsored Group Priorities and vertical priorities
  • Follow up and report on the progress of key business objectives
  • Key point of contact for critical dependencies (internal and external) flagging any current or future risk on deliverables
  • Alert the Chief of Staff issues based on ever moving priorities
  • Ambassador of the Chief of Staff in the wider vertical network
  • In an organisational development approach, ensure that the Group’s strategy is supported by the right governance, processes, systems and organisation
  • Implementing key initiatives following the outcome of” Voice of the business” : define, implement and follow-up on tool to measure satisfaction and performance of enabling services within Operations
  • At the request of the Operations leadership and in coordination with the stakeholders, drive projects that require collaboration
  • Support the Chief of Staff in managing the different committees (Sponsored Group Priorities by President Operations, Ops Leadership Comex and Offsites, …)
  • Support the Chief of Staff in providing the President Operations with analysis, data, notes, talking points
  • Build KPI’s relevant to Operations and track them on a weekly basis to assess progress and surfacing them during the weekly Leadership meeting/
  • Deep dive to understand challenges and hindrances

What you’ll need to succeed 

• University Degree / PMP certification is a must
• A minimum of 2 years of relevant experience