Regulatory & Compliance Executive Full Time

Objective:

The position is responsible for executing regulatory frameworks, licensing requirements, brand registrations, and statutory mandates across UAE/GCC markets for cosmetic regulatory affairs. The Executive – Regulatory & Compliance will coordinate documentation, assist with regulatory submissions, and ensure data accuracy and timely reporting in adherence to compliance standards.

Key Responsibility:

Regulatory Documentation & Submissions

• Prepare, compile, and track regulatory documentation for product registrations, license renewals, and approvals with UAE authorities.
• Maintain accurate dossiers and compliance records, ensuring completeness and timeliness for all brands.
• Oversee product registration and labeling compliance with the following regulatory authorities, Dubai Municipality – Montaji, MOIAT, SFDA & SASO Saber

Compliance Monitoring & Updates

• Monitor and log regulatory changes in relevant GCC and UAE frameworks (ESMA, SFDA, DM, CBUAE, etc.) and support timely internal updates.
• Assist in execution of internal spot checks and audits to ensure compliance with procedures and product standards.
• Coordinate with certification bodies to obtain the necessary shipment certificates for exports.

Reporting & Tracking

• Maintain compliance trackers, renewal schedules, and submission logs.
• Generate periodic compliance status reports and dashboards for escalation as needed.

Cross-functional Coordination

• Work closely with cross-functional teams, brand principals, and key stakeholders to gather the full list of SKUs for each new product launch.
• Liaise with Merchandising, Quality, Logistics, and Legal teams to ensure adherence to labeling (ensuring Arabic Labelling completed before shipment), packaging, and distribution regulations.
• Coordinate with suppliers, testing labs, and vendors to collect Certificates of Compliance, test reports, and declarations.

Support Regulatory Audits & Inspections

• Assist during regulatory inspections by compiling requested documentation, liaising with internal teams, and tracking audit responses.
• Facilitate document requests and follow-ups from authorities.

Policy & SOP Adherence

• Support review and updating of internal regulatory SOPs.
• Escalate potential non-compliance issues and recommend corrective actions.

Desired Experience:

• Bachelor’s degree in Pharmacy, Chemistry, Biotechnology, or related discipline.
• 1–3 years of experience purely in regulatory affairs, compliance support, or documentation roles, ideally within cosmetic sectors.
• Proficient in Microsoft Office (Excel, Word) and experience using compliance or project tracking tools.
• Excellent attention to detail, organizational skills, and record-keeping capabilities.
• Strong communication skills and ability to coordinate with internal teams and external regulators.