Supply Administrator Full Time

Supply Administrator Job in Dubai, UAE

Key Responsibilities

Purchase Orders and Transfers: Process all purchase orders in transactional CORE system Create correct system transfers to this movement (warehouse to store, intra-stores, intercountry, return to vendor, temporarily stock loan) Follow-up with suppliers and update system on back-orders Maintain up-to-date order log at all time Support brand demands ensuring immediate actions and remedies to merchandise movement requirement Initiate basic re-orders if required to maintain coverage

Sales Order Processing: Receive sales orders and register on control listing Ensure all customer shipping requirements are completed Issue relevant documentation and follow-up with clients for the shipping of goods

Generate invoice after completion of sales order Prepare credit note and other documents as and when required

Coordinate between staff from warehouse, office and sales for any clarification for accurate sales order processing Perform data entries of required information to produce KPI’s and monthly reporting figures

Pricing Management and Promotions: Ensure that maintenance of prices (price markdowns, promotions in stores) is performed correctly and on time in the system Escalate issues in price maintenance (e.g. promotions) Follow and ensure timely update of lists/SKU in the system for promotions, special marketing events and discount period Ensure replenishment requests are timely uploaded while ensuring correct stock request in system during peak period to maximize sales Coordination with Stores for barcode and sticker discrepancies

Drop Shipment: Raise purchase orders for shipments from supplier directly to the customer Inbound Stock Variance: Identify reasons for discrepancies in invoice matching in system (price or quantity), escalate to RDBS Manager to take a decision on resolution if needed and introduce new invoices in system for resolution of discrepancies Raise replacement purchase orders or debit / credit notes in the system as per the instructions from RDBS Manager Resolve defects at the warehouse side by analyzing the available data and using internal tools,

Product registration:

• Research and maintain knowledge of regional regulatory requirements for product registration
• Develop and maintain registration plans for new and existing products
• Coordinate product registration applications with all stakeholders
• Manage communication with all relevant parties to ensure timely approvals
• Provide guidance to cross-functional teams on registration requirements and timelines
• Maintain accurate and up-to-date records of all product registration activities

Points related to MDM:

• Implement master data management policies, procedures, and standards
• Create and maintain master data governance framework
• Analyse, cleanse, and standardize master data to ensure accuracy and completeness
• Monitor and maintain data quality and resolve any arising issues in a timely manner

What you’ll need to succeed

University Degree in Supply Chain or Industrial Engineering

A minimum of 1 years’ of relevant experience