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Department Coordinator Jobs in Dubai, UAE
Job Description
| To review departmental documents prior to submission, to ensure accuracy of data and compliance with company established formats, procedures and policies, and recommend revisions as required. |
| To provide administrative support to managers in a manner consistent with the department goals and objectives. |
| To monitor, manage, supervise and assist the related work of the coordinators and administrators in DMC operations. |
| To prepare invoices, memos, letters, budgets and other financial statements and relevant documents. |
| To assist in the preparation of departmental reports, KPI reports, year-end budgeting and financial analysis works for management review. |
| To handle petty cash for miscellaneous expenses; and place orders for office equipment, stationery items as per department requirements. |
| To prepare agendas and plan for committee, board, and other meetings and take minutes. |
| To create, maintain and update an efficient database of internal/external clients and archive all information received by the department, electronically or paper, for reference and documentation purposes |
| To assist in the preparation of departmental reports, KPI reports, year-end budgeting and financial analysis works for management review. |
| Prepare, process, record and follow up with all department on procurement process (RFQ,RFP, PR, PO, AFE,) etc. To process purchase requisitions, CAPEX and OPEX and related activities |
| Keep record of all AMCs within the DMC operations. |
| Proactively work and ensure continual recommendations to improve departmental functions are developed and implemented. To provide additional support during special projects and events. |
| To process staff, leave application and to update duty resumption, staff overtime and related activities in Oracle HR. |
| Creation and closing of maintenance and services work orders. |
| Coordinate with Refueler and update daily diesel record in system and create request to procurement. |
| Preparing material requests and follows up for maintenance of company assets, liaise with the procurement department in procuring spare parts and other services to its receipt. |
