Medical Secretary Full Time

Position Responsibility:

•Coordinates departmental committee meetings as required including notification to members, booking of room, distribution of agenda, taking and transcribing minutes, ordering of refreshments as required etc.

•Coordinates and oversees the Credential and Privileging process for all full-time physicians and
community physicians.

•Takes minutes of the meeting.

•Monitors and tracks the privileges expiry dates of full-time, community and part-time physicians and assists in the re-privileging process.

•Monitors and follows up compliance with mandatory education and Life Support Training Courses for full-time and community physicians.

•Monitors and follows up on Malpractice Insurance expiry dates for community doctors and assists in the renewal process if required.

•Updates the Chief Financial Officer’s (CFO) office regularly to ensure continuity of their insurance coverage.

•Assists physicians on the internal Continuing Medical Education (CME) or/and educational activities such as medical lectures etc. including obtaining CME credit points from Dubai Health Authority (DHA) for lectures when required.

•Applies, renews, and monitors the part-time license of the Community physicians.

•Collects, records, and monitors CME/ Continuing Professional Development (CPD) requirements of full-time physicians and ensures timely submission for license renewal.

•Processes physician’s new privileges requests and updates the relevant departments with the addition/deletion privileges.

•Supports the Chief Medical Officer (CMO) office for Joint Commission International Accreditation (JCIA) and other accreditation-related tasks.

•Files the documents such as (CME) certificates, logbooks, Medical Malpractice Insurance (MMI) certificates, licenses, reappointment, etc.

•Maintains confidentiality by ensuring the protection and integrity of sensitive information.

•Recognizes and comprehends the department’s goals and objectives.

•Takes initiative and offers suggestions for enhancing services.

•Performs ad hoc duties as required.

Position Qualification:

•Diploma in Medical Secretarial studies or related field

PROFESSIONAL EXPERIENCE:

•Minimum of three (3) years of experience as a Medical Secretary in a private hospital

•Skills in Microsoft Office (intermediate to advanced)

•Skills in shorthand and audio typing

•Ability to type with a minimum of 50-60 wpm speed

•Ability to speak and write fluently in the English language

•Ability to speak in different languages preferred

• Coordinates departmental committee meetings as required including notification to members, booking of room, distribution of agenda, taking and transcribing minutes, ordering of refreshments as required etc.
• Coordinates and oversees the Credential and Privileging process for all full-time physicians and
  community physicians.
• Takes minutes of the meeting.
• Monitors and tracks the privileges expiry dates of full-time, community and part-time physicians and assists in the re-privileging process.
• Monitors and follows up compliance with mandatory education and Life Support Training Courses for full-time and community physicians.
• Monitors and follows up on Malpractice Insurance expiry dates for community doctors and assists in the renewal process if required.
• Updates the Chief Financial Officer’s (CFO) office regularly to ensure continuity of their insurance coverage.
• Assists physicians on the internal Continuing Medical Education (CME) or/and educational activities such as medical lectures etc. including obtaining CME credit points from Dubai Health Authority (DHA) for lectures when required.
• Applies, renews, and monitors the part-time license of the Community physicians.
• Collects, records, and monitors CME/ Continuing Professional Development (CPD) requirements of full-time physicians and ensures timely submission for license renewal.
• Processes physician’s new privileges requests and updates the relevant departments with the addition/deletion privileges.
• Supports the Chief Medical Officer (CMO) office for Joint Commission International Accreditation (JCIA) and other accreditation-related tasks.
• Files the documents such as (CME) certificates, logbooks, Medical Malpractice Insurance (MMI) certificates, licenses, reappointment, etc.
• Maintains confidentiality by ensuring the protection and integrity of sensitive information.
• Recognizes and comprehends the department’s goals and objectives.
• Takes initiative and offers suggestions for enhancing services.
• Performs ad hoc duties as required.

• Diploma in Medical Secretarial studies or related field

PROFESSIONAL EXPERIENCE:

• Minimum of three (3) years of experience as a Medical Secretary in a private hospital
• Skills in Microsoft Office (intermediate to advanced)
• Skills in shorthand and audio typing
• Ability to type with a minimum of 50-60 wpm speed
• Ability to speak and write fluently in the English language
• Ability to speak in different languages preferred.