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HR Assistant Jobs in Dubai, UAE
Key Responsibilities include, but not limited to:
Manage HR Assistant responsibilities in compliance with policies, procedures and systems
Maintain the utmost confidentiality and professionalism at all times
Creates employee files for all new hires following the standard guidelines set by GEMS
Ensure all files both electronic and manual are organized and contain all relevant information and ensure documents are up to date at all times
Ensure compliance with all HR systems to maintain employee records
Administer, monitor and explain insurance benefits to employees, serve as liaison between employees and insurance carriers. Support employees with insurance related queries.
Produce NOC’s salary certificates and salary transfer letters as required in a timely manner
Produce any other HR related letters as and when required
Support ERP project team with input on HR systems, policies and procedures where required
Track approval process for all processes where other department signatures are required
Run reports from the system as and when required
Maintain staff leave records, ensuring accurate data entry in the HR system
Support with recruitment process, arranging interviews and assessments.
Prepare documents for onboarding including offers, contracts, onboarding forms, welcome information etc
Liaise with IT to prepare access cards and laptop etc
Liaise with Inclusion teams to arrange safeguarding training for new hires
Work with Government relations for work visa/labour contracts for new hires and renewals
Work with the School Compliance Officer to arrange KHDA documents for new joiners where appropriate
Ensure internal Single Central Record (SCR) is maintained at all times
Ensure payroll is informed of any payroll updates in a timely manner
Be an active member of the staff wellbeing group
Support the School with ensuring Emiratization targets are met
To support with any other ad hoc admin tasks for the leadership team as and when requested
To embrace the ethos and standards of excellence as defined in the GEMS Cores Values.
Skills
Attested Educational qualification, minimum degree level
Prior experience in HR administration in UAE is preferred
Understanding of HR processes is preferred
Previous experience in an Education setting is preferred but not essential
Previous administration experience required
Proficiency in Microsoft Office Suite and HRIS Systems
Strong organizational skills with a keen attention to detail
Excellent communication and interpersonal skills
Ability to maintain confidentiality and handle sensitive information with discretion
Proactive attitude with a willingness to learn and adapt in a face paced environment
Ability to multitask and cope with peaks of demand
Strong customer service and interpersonal skills
Excellent organizational skills
This role works all year round (not just term time) and comes with a generous holiday leave allowance of 38 working days per academic year.
Education
Degree
