Personal Assistant Full Time

Personal Assistant Jobs in Dubai, UAE

About the job

Role Purpose

To provide professional secretarial and administrative assistance and support to an executive level manager with the objective of ensuring efficient and effective smooth operations within assigned Department.

1. Administration

• Provides a professional private secretarial service for Department Manager, routing callers and correspondence as necessary and takes initiative in drafting and finalising replies where appropriate to ensure that all matters are dealt with efficiently and appropriately
• Monitors correspondence, including highly confidential information, assesses information/communication received and submits relevant information to Department Manager, prioritise according to importance/urgency on each subject
• Makes arrangements for meetings, including booking venue, ensuring all participants are aware of timing, adequate supplies of stationery are available and attends meeting as minutes secretary
• Follows-up outstanding responses to requests from the Department Manager to internal/external parties, ensuring deadlines are adhered to
• Provides time management/diary service for the Department Manager to ensure effective use of time and attendance at all meetings at the appointed times
• Makes travel arrangements in a time-effective way, including arranging complex itineraries/venues visa, etc, ensuring most effective use of the Department Manager’s time
• Maintains the Department Manager’s filing and data retrieval systems and organizes internal correspondence distribution systems, tracking correspondence as required
• Observes and applies strict levels of confidentiality and discretion in all matters related to work performance and in providing services for the administration of personal affairs

Skills

Knowledge

Knowledge of office administration

Education

Higher Diploma in Business Administration or equivalent

Experience

A minimum of 4 years experience in a similar role

Competencies

• Competent keyboard skills / IT literate
• Communication skills and confident telephone manner
• Team player and personable
• Adaptable and flexible
• Shows initiative