Admin Assistant Jobs in Abu Dhabi, UAE

Responsibilities

Manage training room bookings and maintain an updated tracking system.
Prepare and distribute registration forms for CPD events.
Maintain attendance records for training events, including scanning, copying, and securely storing data.
Collate feedback reports for KPI and quality assurance purposes.
Prepare registers and tracking tools for event attendees.
Print, prepare, and distribute training resources as needed.
Prepare and issue attendance certificates for CPD participants.
Take and organize photos of training sessions for documentation and social media.
Maintain an archive of training materials and course descriptions.
Monitor, track, and order training resources to ensure availability for upcoming events.
Coordinate with operations to ensure room readiness for scheduled events.
Match registrations with attendance records to support accurate billing.
Communicate with operations teams and catering providers to ensure timely delivery of food items and preparation of shared spaces for participants.
Coordinate with facility security to ensure attendance trackers and photo disclaimers are prepared before events and collected afterward.
Photocopy, scan, cut, and laminate course and training materials.
Maintain and organize training tools and materials, ensuring they are accessible to trainers.
Draft and share pre- and post-event communications with registered participants.

Minimum Qualifications:

Minimum Experience:

Job-Specific Knowledge & Skills:

Strong English communication skills, both written and spoken.
Strong interpersonal and organizational skills, with the ability to work effectively in a fast-paced environment.
Proficiency in using Microsoft Office tools, including Word, Excel, Forms, Spreadsheets, and database management systems.
Ability to manage office tasks, scheduling, and record-keeping with attention to detail.
Familiarity with office equipment, such as photocopiers, scanners, and administrative tools.