Event Coordinator Jobs in Dubai, UAE

Description

Understand requirements for each event
Research vendors (Hotels, Private Halls, Resorts, Production Vendors ( Stage, Sound, Lights, etc), Media Vendors ( Photographer, Videographer )catering, decorators, Influencers, artist, etc.). To keep Minimum quantity ( At Least 10 Vendors of each Category ) – Time Line ( End of August )
Sending enquiries and Preparing quotation for all the Clients which are brought in by Sales Team .
Following up on the updates with the clients and Vendors on timely manner .
Coordinating with the Venues and ensuring all the required things are aligned as per the contractual requirements ( From Start to End )
Once the event is confirmed by the sales team , The entire execution from the first to the last stage to be efficiently managed . Complete coordination from client to the vendors. Records to be Maintained for each project ( 1st stage to the last Stage )
Oversee event happenings and act quickly to resolve problems if any
Evaluate event’s success and submit reports
Preparing reports on timely manner ( weekly, Monthly, Yearly, etc ) without any remainders
Booking Meetings and aligning with Vendors
Invoice Submission and Payment Follow up with all the clients and Vendors.
Interdepartmental Coordination ( With in Farnek ) for all the Processes ( Raising PR , PO , GSRN ETC )
Coordination with Marketing team on the statistics for Trendz and updating the Records on timely manner
Working extra ( Extending working Hours , Working on week offs ) to achieve required Business Targets which will be compensated with either Comp offs or OT
Working Under stress to achieve Operational Goals

Responsibilities