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Personal Assistant Jobs in Dubai, UAE
Overview of the role:
We are seeking a highly organized and detail-oriented Personal Assistant (PA) to provide comprehensive support to our senior leaders. The ideal candidate will possess exceptional organizational skills, be comfortable in a fast-paced senior management environment and demonstrate a high level of professionalism. This role requires managing multiple tasks efficiently while maintaining a positive and proactive attitude
What you will do:
Agenda Management
• Coordinate and manage the daily schedules of multiple senior leaders with precision.
• Organize and schedule meetings, appointments, and events, ensuring smooth day-to-day operations.
• Prepare senior leaders for meetings, providing all necessary materials and information
Correspondence Handling:
• Manage incoming and outgoing communications, including emails, phone calls, and letters.
• Draft, review, and edit correspondence, reports, and presentations with a keen eye for detail.
• Prioritize and respond to urgent communications promptly and efficiently
Administrative Support:
• Create high-quality documents, reports, and presentations using Microsoft Word and PowerPoint.
• Handle travel arrangements, including booking flights, accommodations, and transportation, ensuring seamless travel experiences.
• Support the team with onboarding new employees, including preparing orientation materials and coordinating initial training sessions.
• Manage office supplies and equipment, ensuring the office environment is organized and well-stocked
Confidentiality and Professionalism:
• Handle sensitive information with the highest level of confidentiality and discretion.
• Maintain a professional and courteous demeanor in all interactions with internal and external stakeholders
Required skills to be successful:
• Proven experience as a Personal Assistant or in a similar role, preferably supporting senior leaders in a corporate or ambassy environment.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Outstanding proficiency in Microsoft Office, particularly Word and PowerPoint.
• Excellent written and verbal communication skills in English; native English speaker is an advantage.
• Strong attention to detail and accuracy, ensuring high-quality work.
• Ability to maintain a positive attitude and work well under pressure.
• Familiarity and comfort with senior management environments.
• High level of integrity and ability to handle confidential information discreetly.
• Flexibility and adaptability to changing priorities and demands.
About the Team:
You will be reporting to Group Head of Financial Services Transformation and Development
What equips you for the role:
• Bachelor’s degree or equivalent work experience.
• Minimum of 3 years of experience in a similar role.
