Procurement Officer  Full Time NEW

Job Purpose

To manage the 3rd party direct or indirect cost of procurement activities as assigned across the Group. This includes providing an excellent, professional sourcing and procurement service to all parts of Air Arabia Group which delivers best value for money, service and quality from the most suitable suppliers. Act as a middle point between suppliers/vendors on one hand and internal Air Arabia Group management and departments on the other, to ensure satisfactory agreements.

Key Result Responsibilities

1.    Take responsibility for financial performance against plan and proactively develop a pipeline of innovative initiatives that reduces spend (Indirect or Direct). For assignment of IT related procurement, this includes, identify, head and oversee complex sourcing projects consisting of all 3rd party spend including software, hardware and maintenance.
2.    Help to co-ordinate our strategic approach to overall spend, alongside internal stakeholders, advisors and a wide range of external stakeholders.
3.    Set out a clear strategy to Shape & Optimize Cost Categories and keep the strategy updated over time. As assigned, runs competitive tender processes for Marketing Online/ Offline, HR Insurances, Professional Services, Corporate Services (purchasing cards, print, office supplies, marketing services, document fulfilment, archiving, courier services etc.), HR Services (Non-Permanent recruitment), Fleet (Car and Commercial), Work-wear (uniforms) & PPE etc
4.    Ensure the procurement needs of the Company for designated goods and services are met at optimal cost and quality, managing individual procurements as appropriate. Manage contracts through their life-cycle and review overall supplier performance and contract savings.
5.    Ensure minimum acceptable standards of procurement practice are achieved or exceeded in the procurement of the designated goods and services
6.    Liaise regularly and collaborate with appropriate members of the Procurement function in Airline Hubs and subsidiary companies to ensure consistency of approach
7.    Keep abreast of business developments within the Company affecting areas of responsibility and work closely with business users to understand their current and future business needs
8.    Keep abreast of and anticipate developments within relevant supply markets affecting areas of responsibility within the Company and develop plans to capitalize on them

Key Result Responsibilities – Continued

9.    Keep abreast of current management and procurement techniques and thinking and use and deploy them as appropriate to ensure area of responsibility is at the forefront of modern thinking
10.    Proactively promote the benefits of professional procurement so as to extend the use of best procurement practice throughout the Company
11.    Ensure the most appropriate procurement processes are applied to meet business needs and transaction costs are minimized
12.    Benchmarking supplier performance and Negotiation
13.    Serves as the point of contact for vendors on contractual legal matters; liaises with internal managers, and vendors to identify and resolve issues. ensures that obligations to vendors are met in accordance with contractual agreements and initiates remedial action in the event of contract breach; coordinates vendors’ payments with Finance.
14.    Drafts, evaluates, contract terms from legal aspects, administers contracts in accordance with company’s policies and legal requirements. Provides red-lined recommendations on all standard and non-standard contracts, and often negotiates directly with internal managers until consensus has been reached.
15.    Provides administrative support for all contract management activities such as contract termination, suspension, claims, variations, close-outs and extensions.
16.    Ensures that originals of signed contracts are managed/ controlled/ communicated to all relevant parties to provide contract visibility, awareness and interpretation to support implementation. Ensures redaction of confidential sections before sending contracts to third parties.
17.   For Aircraft related Insurance, Acts as point of contact within the Air Arabia Group on all issues related to aviation insurance, D&O Insurance, property insurance policies,  etc; coordinates with reinsurers and insurers to ensure successful issuance/renewal of insurance policies and certificates; manages the annual aircraft insurance premium adjustment process.
18.     Liaises between underwriters, investigators and various internal departments to collate required information and supporting documents, finalize cover limits and categories, and manage claims process ensuring timely payment settlement.

Qualifications (Academic, training, languages)

Bachelor degree in Management or equivalent combined with necessary experience.
Have excellent communication and people management skills
Can show a history of rapid career progression and ambition to grow further
MCIPS qualification is desirable but not required Excellent business writing and reporting skills.
Proficient in Microsoft Office (Excel advanced level).
Detail oriented, comfortable with numbers, charts and data sheets.
Fluent in English Language (Arabic is a plus).

Work Experience

–    Minimum of 5 years business experience in multiple roles across a variety of functional specialties including buying HR or Marketing & Corporate Services; OR Minimum of 5 experiences in IT and /or technical procurement and/or professional services sourcing within a reputable international company or within a demanding, fast evolving environment. including experience of working within a ecommerce business (as per the desired role)
–    Experience in managing and negotiating with key software & hardware vendors Strategically agile, with strong commercial acumen and exceptional negotiation skills in managing large, complex, preferably service-oriented contracts, Large outsourcing based development contracts, Cloud Contracts, Software licencing and Hardware contracts in an Airline/Airport environment or other relevant sophisticated blue-chip, service or FMCG organisation (as per desired areas of expertise)
–    Broad-based understanding of business operations and practices and core Procurement areas of focus (Spend Management: and Category Management) – For IT procurement; specifically within Software Category: Application and desktop, midrange and mainframe, front office, finance systems, SaaS and e-commerce software
–    Sourcing and supplier management process skills
–    Experienced in initiating, drafting, and managing contracts of technical nature.
–    Proven skills in analysing data, identifying pitfalls and recommending cost-effective solutions with focus on legal aspects.
–    Cost-oriented, possesses effective persuasive, negotiation, problem solving and decision-making skills.
–    Employs a balance of technical expertise, and interpersonal relations to interact with senior level stakeholders and external providers as well as execute new initiatives that support company’s objectives.
–    Demonstrates the ability to contribute and successfully deliver against business strategy and set KPIs.