Executive Assistant Full Time

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to the Principal.
• Maintain high standards of communication from and within the Principal’s Office, liaising tactfully with internal and external stakeholders.
• Manage the Principal’s appointment calendar, professional correspondence, and coordination of meetings and events.
• Organise school events and ensure effective communication and publicity for school-wide initiatives.
• Maintain accurate records, reports, and documentation as required, ensuring confidentiality and compliance with GEMS policies.
• Coordinate documentation for personnel processes related to contracts, attendance, and school reporting.
• Ensure the timely completion of administrative tasks, demonstrating initiative and a proactive approach to problem-solving.
• Provide high-quality reception and hospitality for visitors and external contacts.
• Demonstrate flexibility, professionalism, and discretion at all times.

Qualifications:

• A Bachelor’s degree from a recognised institution is preferred.
• Minimum of four years’ experience in a similar role supporting senior leaders, ideally within a school environment.
• Demonstrated experience in managing complex and competing priorities with a high degree of professionalism, discretion, and diplomacy, as required when engaging with senior stakeholders internally and externally.
• Exceptional written and spoken English skills, including professional email and telephone communication.
• Strong organisational skills, with the ability to manage multiple tasks efficiently and meet deadlines.
• High proficiency in Microsoft Office Suite and database systems.
• Friendly, approachable, and confident in interacting with a wide range of stakeholders.
• Ability to handle sensitive information with discretion and maintain confidentiality at all times.
• A proactive and positive attitude, with a strong sense of initiative and professionalism.
• Demonstrated ability to be:
  • Flexible and adaptable to shifting priorities
  • Strategic in managing tasks and anticipating needs
  • Thorough in record-keeping and documentation
  • Efficient in time management and task execution
  • Professional in conduct and communication
  • Solution-oriented and able to work independently when required