The role of the invigilator:
To ensure that examinations are conducted according to the regulations to:
• Ensure all candidates have an equal opportunity to demonstrate their abilities.
• Ensure the security of the examination materials before, during and after the examination.
• Prevent possible candidate malpractice.
• Prevent possible administrative failures.
General requirements
• Experience of invigilation is not required as training in the role and duties of an invigilator will be provided.
• Invigilators must confirm the confidentiality and security requirements surrounding the invigilation process are known, understood, and will be followed at all times.
An ideal candidate will:
• Be reliable, flexible and readily available during main examination periods.
• Have effective communication skills and good interpersonal skills.
• Work well as part of a team.
• Be confident and a reassuring presence to candidates in examination rooms.
• Be able to give instructions and manage situations involving different groups of people.
• Have basic IT skills (familiar with use of email, mobile phone messaging etc.)
• Seek to achieve competence in the role and a rigorous understanding of the JCQ regulations.
Main duties
• To conduct examinations in accordance with the Joint Council for Qualifications (JCQ), awarding body and Yasmina British Academy regulations and instructions.
• To have a key role in upholding the integrity and security of the external examination/assessment process.
Before examinations
• Report to and be briefed by the exams officer prior to each exam session.
• Keep confidential exam question papers and materials secure before, during and after exams.
• Ensure exam rooms are set up according to the requirements.
• Admit candidates into exam rooms under formal examination conditions.
• Give full attention to conducting the examinations properly.
• Identify candidates and seat candidates according to the required arrangements.
• Distribute the correct question papers and exam materials to candidates.
• Instruct candidates in the conduct of their exams.
• Deal with candidate questions.
• Start exams.
During examinations
• Supervise and observe candidates at all times and be vigilant throughout examinations.
• Keep disruption in examination rooms to a minimum.
• Deal with emergencies or irregularities effectively.
• Record/report any incidents, disruption or irregularities.
• Complete attendance registers
• Deal with candidate questions according to the regulations.
After examinations
• Instruct candidates in finishing their examinations and collect examination scripts and materials.
• Dismiss candidates from the examination room.
• Check candidates’ names on scripts, match the details on the attendance register.
• Securely return all examination scripts and materials to the exams officer
Other tasks
• Undertake training, update and review sessions as required.
• Undertake, where required and where able, other duties requested by the exams officer, for example:
o Centre supervision of examination timetable clash candidates between examination sessions
o Facilitating access arrangements for candidates, for example as a reader, scribe etc. (full training will be provided)
o Other exams-related administrative tasks including maintaining question paper security by supporting the ‘second pair of eyes check.
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